Case Study: Beaverton

Beaverton, Ore., Implements Asset Management Solution

by

Juston Manville, GIS Manager

Easy, fast and affordable is how the city of Beaverton, Ore., describes its experience implementing Cityworks with Azteca Systems Inc.’s Local Government Templates (LGT). A new option for deploying Cityworks, LGT provided Beaverton a quick, easy and inexpensive way to deploy the proven and genuine GIS-centric management solution in several divisions. As a result, the city plans to expand its Cityworks LGT usage into other areas much sooner than they expected.

“This methodology helped us realize an almost instant return on our investment,” stated Juston Manville, GIS manager at the city of Beaverton. “The Local Government Data Model (Esri) and Local Government Templates made this possible. So many organizations spend years implementing and paying maintenance on their software before they actually use the product they purchased. The Local Government Templates allowed us to use Cityworks in a production environment almost instantly.”

With the desire to implement a GIS-centric solution that could be up and running quickly, the city selected Cityworks. After procuring the software in September 2012, they chose to configure Cityworks Local Government Templates using internal resources and following the Simple Iterative Partitions model. [Note: SIP has since been rebranded as the Snowman Identification Process.] On-site training launched the project in October. Soon after, they began migrating descriptive asset data from their previous work management system into Esri’s Local Government Information Model.

Once the asset inventory was in the Local Government Information Model, the city followed with configuring the Cityworks database. Using the Local Government Templates, which are designed specifically to align with Esri’s Local Government Information Model, they were able to post the initial configuration for review and refinement in just three weeks.

“With the (Cityworks) Local Government Templates, we mainly just tweaked the models versus having to come up with templates from scratch,” Manville continued. “Users got to see their suggestions implemented very quickly. This gave them a sense of ownership that is often hard to achieve when implementing new software to a group that has a tried and true process.”

The city currently manages asset maintenance for their traffic, water, sewer and stormwater divisions, with plans to tackle the streets division very soon. Future phases involve integrating with Granite XP for CCTV inspections and MicroPaver for pavement inspections.